Devon Austin Seven Club
1. The name of the club shall be Devon Austin Seven Club.
a. To promote and facilitate the use, maintenance, restoration and modification of 1922-39 Austin 7s and to undertake any activity which furthers these aims.
3. Membership & voting.
a. Shall be open to anyone owning or having an interest in Austin 7s.
b. Each member will have one vote. In the case of an equality of votes the Chairman of any meeting will have the casting vote.
c. Proxy votes will be accepted. A voting member who is unable to attend a meeting may delegate their voting power to another member who is present. Proxy appointments must be made in writing or by e-mail, and the authorisation slip must be presented to the Chairman of the meeting.
d. Membership shall include the partner of the member and any family under the age of 18 living at the same address. Each membership shall however be entitled to only one vote.
e. Membership subscriptions shall be as decided from time to time by the committee.
a. Officers of the club and committee members shall be elected at the AGM for a term of one year. Chairman, Secretary and Treasurer
b. The Chairman may not hold that post for more than three consecutive years.
c. In the absence of the club Chairman from any meeting the members at that meeting may appoint one of their number to chair that meeting.
d. The Club may appoint a non-executive President in recognition of his or her outstanding contribution to the club. Such appointment is to be made by 2/3rds majority of a general meeting and shall be for a period of 5 years.
a. Shall consist of the officers and not more than 5 ordinary members.
b. A quorum shall consist of 5 members including at least 1 officer.
c. The Committee shall have the power to conduct the management and business of the club and to rule on any matter not covered by the rules.
d. The Committee shall meet as required by the business of the club, but in any case not less than four times a year.
e. The Committee shall appoint a replacement officer or Committee member if a vacancy occurs during the year.
a. An Annual General Meeting shall be held in the three months following the accounting date each year to elect officers and committee and to receive and approve the accounts.
b. Nominations for election and motions for the meeting must be proposed and seconded by members and received by the Secretary at least 14 days before the meeting and circulated to the members 7 days before the meeting.
c. 28 days’ notice of AGM shall be given to all members.
d. A quorum for an AGM shall be 20% of voting members including proxy votes.
a. An Extraordinary General Meeting may be called by the committee or at least 20% of members by giving 28 days’ notice in writing, including the business to be considered, to the Secretary.
b. There shall be 14 days’ notice of meeting and the business to be considered given to all members of the club.
c. A quorum for an EGM shall be 20% of voting members including proxy votes.
8. Financial Management:
a. Accounts will be maintained by the Treasurer and prepared each year to 31 December.
b. The Treasurer shall present an up to date bank statement to each Committee meeting.
c. Cheques shall be signed by two officers of the club.
a. Every member on joining or renewing membership agrees to abide by the rules of the club.
b. Rules of the club may only be changed at an AGM or EGM by at least a 2/3 majority of voting members present.
a. In order to benefit from public liability insurance any activity carried out in the name of the club must be approved in advance by the Committee.
b. No individual member may claim to represent the club unless authorised by the Chairman or the Committee.
a. In order to minimise costs where practicable club communication will be by electronic mail, hard copy may be provided on receipt of self-addressed and stamped envelopes.
a. The Club may refuse renewal of membership or remove from current membership any person whose conduct brings the club into disrepute or is likely to damage the Club.
b. Such action must be taken in accordance with the procedure laid down by the committee from time to time.
Originally agreed at the 2013 AGM, modified at the 2016 AGM.